Enterprise
Worklow Manager
An enterprise solution for managing and automating business processes and electronic signatures throughout their lifecycle. It is intended for organisations that require the administration and management of various processes — from document approvals, through multi-stage control and review workflows, to processes that require an electronic signature.
Processes under control
across
the entire lifecycle
Workflow Manager is intended for organisations that require the administration and management of various processes — from document approvals to processes that require an electronic signature.
Benefits
A universal solution
A solution for any business process — from document approvals, through multi-stage review and control workflows, to processes that require an electronic signature.
Full control over data and processes
The organisation retains control over its data and over the course of every process.
Process automation and standardisation
Processes are managed and automated throughout their entire lifecycle.
Modular, extensible architecture
An architecture built on modules that can be extended as the needs of the organisation grow.
Enterprise readiness
Ready for on-premise, cloud and hybrid deployment.
Example: Signing workflow
Four steps
from document to archive
Support for any type of business process — approvals, support, document circulation and all levels of electronic signature.
Creating the signing workflow
The process starts by uploading documents and defining its basic parameters.
- Uploading documents for signing
- Option to add non-signable attachments
- Defining the process name (subject)
Signature setup
Setting the required signature level, the recipients and the order in which they will sign the document.
- Selecting the required signature level
- Defining recipients and the signing order
The signing process
Signing runs automatically across all recipients and is secured by strong authentication.
- Automatic signing by all recipients
- Secured by 2FA authentication
Completion and archiving
Once the workflow is completed, the documents are archived automatically.
- Automatic archiving once the workflow is completed
Who the solution is for
A universal solution
for any process
The solution covers approvals, document circulation and e-signature processes, in on-premise, cloud and hybrid deployments.
Any business process
Support for any type of business process — approvals, support, document circulation and all levels of electronic signature.
Approvals and reviews
Organisations with document approvals and multi-stage control and review workflows.
Managing e-signature processes
Organisations that require the administration and management of processes requiring an electronic signature.
On-premise, cloud and hybrid
Enterprise readiness for on-premise, cloud and hybrid deployment.
Extending the architecture
A modular, extensible architecture that grows together with the needs of the organisation.
Central process management
Workflow Manager as the central control element of the architecture for process management.
Process capabilities
Task management,
substitution and full visibility
From defining an approval workflow to signing in without additional registration.
Approval workflows
Defining an approval workflow for documents and records.
Delegation and substitution
Delegating tasks and substituting users during the course of a process.
Status tracking
Tracking the current status of a document throughout the entire workflow.
Sign-in via SSO
Simple sign-in without additional registration using single sign-on (SSO) through Microsoft 365 accounts.
Integration with the 4SIGNER ecosystem and external systems
The central control element
of your architecture
Workflow Manager can be fully integrated with all 4SIGNER Enterprise products, with 4SIGNER SaaS and with customer systems.
Integration with the 4SIGNER SaaS API
Connection to the cloud services of the 4SIGNER platform through the SaaS API.
Integration with the customer’s external systems
Connection to customer systems and third-party services through standardised interfaces.
Enterprise operation
and open interfaces
Stable operation
The solution is also ready for environments where high availability and reliability matter.
- Support for multiple instances
- Failover konfigurácia
- Data backup and recovery without interrupting operation
Scalable architecture
Workflow Manager uses a modular design and service/microservice principles.
INCLUDES:
- Modular design
- Service and microservice principles
- Vertical and horizontal scaling according to load and the needs of the organisation
Enterprise technologies
The system is ready to serve hundreds of concurrent users without performance degradation.
INCLUDES:
- Hundreds of concurrent users
- MariaDB, PostgreSQL
- Oracle Database, Microsoft SQL Server
REST/SOAP API
An interface for integration with external systems.
JSON and XML data exchange
Data exchange in JSON and XML formats.
Third-party connectivity
Connection to enterprise, government and commercial third-party systems.
Perpetual licence
The licence is perpetual, with a clearly defined licence type and licensing model.
Production and pre-production
Valid for both production and test/pre-production environments.
No limitations
No limit on the number of processed documents, the volume of stored data, or internal and external users, and no geographical restriction on deployment within the contracting authority’s environment.
References – selected projects
Trusted by companies
and institutions
OKTE
A company operating in Slovakia as the regulated entity responsible for the functioning of the energy market.
- A system covering the complete management of signing processes
- Qualified electronic signature
- Long-term document storage in a qualified archive
- Integration with an external DMS and with the customer’s virtual HSM hardware security module
4SIGNER Enterprise modules
Workflow Manager, Web Signer, Signer, Viewer, Validator, 2FA and Archive as part of the delivered solution.
4SIGNER SaaS services
Hash Archive API, Virtual HSM and QTS used in the solution architecture.
External systems
An external DMS, e-mail and SMS gateway connected to Workflow Manager.
Who is Workflow Manager intended for?
For organisations that require the administration and management of various processes — from document approvals, through multi-stage control and review workflows, to processes that require an electronic signature.
Which processes can the solution cover?
Any type of business process — approvals, support, document circulation and all levels of electronic signature.
How do users sign in to the system?
Workflow Manager allows simple sign-in without additional registration using single sign-on (SSO) through Microsoft 365 accounts.
What can Workflow Manager be integrated with?
It is the central control element of the architecture for process management and can be fully integrated with all 4SIGNER Enterprise products, with 4SIGNER SaaS and with customer systems.
Which database platforms are supported?
How does licensing work?
The licence is perpetual, with a clearly defined licence type and licensing model, valid for both production and test/pre-production environments, with no limit on the number of processed documents, the volume of stored data, or internal and external users, and no geographical restriction on deployment within the contracting authority’s environment.
Still have questions?
Book a consultation with us — we will gladly advise you on process design and deployment.
Automate the processes
in your organisation
Book a consultation with us — we will prepare a process and integration proposal tailored to your environment.
Related solutions
Other modules
from the Enterprise ecosystem
Enterprise Web Signer
Signing · On-premise
Enterprise Archive
Local archiving of documents with issued certificates, integrable with any DMS.
Archive
Enterprise RemoteHSM
On-site HSM virtualization for Portal, PKI API, and Archive with a secure connection.
Infrastructure